Keep it to a maximum of 2-3 paragraphs, making sure you cover off all the important practical information. Do keep it brief – Your resignation letter should be short and sweet.Sign off by wishing them the best for the future. When writing your letter, make sure you thank your employer for the opportunities they’ve given you while you’ve been working for them and try to list any skills or highlights of the job that you feel have benefited you. Do be polite and gracious – Even if you’re leaving your old job because you hate it and can’t wait to stride out of the door, it’s important to leave on amicable terms.Your resignation is primarily a legal document, so avoid using a chatty tone and stick to Business English, signing off with “Yours sincerely”. Do strike the right tone – Regardless of how informal your work environment is, you do need to submit your resignation in writing.
There are plenty of standard templates available free of charge online to help ensure you follow the correct etiquette.
Do use a template – Often, different countries have slightly different conventions for resignation letters. This gives them the opportunity to provide you with their preferred contact details, or to prepare a written reference for you to take away with you. Do ask for a reference – Make sure to mention that you would like to be able to use your employer as a reference in future. Your employer should then send you a note of acceptance confirming the details laid out in your letter as well as additional points such as any holiday pay owed to you. You should also include details of your contracted notice period and the date you expect your notice period, and therefore your employment, to end. Make sure you date your letter and state clearly that you are resigning from your position and include your job title. Do cover off all the legal and practical angles – It may sound basic, but in the excitement of moving on to a new role, it’s often the most basic things that are forgotten. Keep it formal by addressing it to “Dear”, even if you’re on close terms. Do address it to your manager – You don’t need to address your resignation letter to the owner or CEO – addressing it to your line manager is fine as this is the person who will receive the letter and initiate your leaving process. Here are some Dos and Don’ts for a successful resignation letter: Even after you leave, you will need to rely on former colleagues, managers and HR departments for references and you never know when you may come across them again in your new role. But what about the impression you make when leaving a job? It’s easy to assume that there’s no need to make a good impression at this point – but in fact, it’s crucial. Most of the career advice available online focuses on making a good impression when looking for a new job or working towards better pay or a more senior position in your existing role.
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